AESA Conference Book Exhibits

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Generally, publishers are approved exhibitors, which means that all other exhibit requests must be approved by the AESA executive director.

2025 Conference Exhibit Details

BOOK EXHIBIT HALL SCHEDULE:

• Wednesday, October 29th: set up day for exhibitors, 2:00PM-5:00PM
• Thursday, October 30th: Exhibit opens 8:30AM-5:30PM
• Friday, October 31st: Exhibits open 8:30AM-5:30PM
• Saturday, November 1st: Exhibits open 9:00AM-12:00AM

FINAL DAY BOOK FUNDRAISER:

Publishers are asked to donate the books that are on display. After the exhibit hall closes on Saturday, November 1st, 2025 at 12:00PM, AESA conducts a book distribution for donations.

RECEIVING OR SHIPPING
Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered, or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel.) Failure to do this may result in deliveries being refused or materials being unavailable when required.

We strongly recommend that you enclose a conference discount form for your books so that you can monitor sales to AESA members. Also, please include a detailed packing list in each of your boxes.

Please observe the following instructions to ensure proper handling of your meeting materials. Each item should be clearly marked with the following:

The Alburquerque Hotel will store your packages a maximum of 3 days prior to your arrival. Each item should be clearly marked with the following:

1. Your organization’s name and/or name of the event.
2. Hold for arrival October 29^th, 2025
3. On Site contact: Yolanda Medina, AESA Book Exhibit Coordinator
4. Address: Hotel Alburquerque
   800 Rio Grande Boulevard NW
   Alburquerque, NM 87104
5. Number of Boxes – Example: Box 1 of 2 and Box 2 of 2

Packages will be accepted Up to Three Days Prior to the scheduled event. Anything more than three days prior will not be accepted and consequently returned to sender. The hotel is not responsible for perishable items.

RETURN SHIPPING INSTRUCTIONS:

For those exhibitors who plan to have a representative attend the conference and wish to have any books or display material returned to their office, will need to make arrangements with the shipping department at the Hyatt Regency Greenville Hotel for details.

Please note that AESA staff is not able to pack and return shipments to publishers.

QUESTIONS/COMMENTS:

Please direct questions and comments to:

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